Administrative Assistant/Bookkeeper

Description

Stone County Ambulance District is hiring a full-time Administrative Assistant / Bookkeeper to support daily office operations and manage bookkeeping functions in QuickBooks. This role is ideal for someone who is organized, dependable, detail-oriented, and comfortable working with confidential information.

Key Responsibilities

• Provide general administrative support including phone and email support, filing, document organization, and scheduling
• Assist with Board and meeting support (agendas, packets, minutes support, and public notices as directed)
• Manage bookkeeping functions in QuickBooks (Online and/or Desktop)
• Process accounts payable and accounts receivable
• Enter and code invoices, receipts, deposits, and journal entries
• Complete bank and credit card reconciliations in QuickBooks
• Payroll processing and related reporting
• Prepare routine financial reports for leadership and the Board (monthly financials, budget-to-actual, cash reports)
• Support audit preparation and maintain organized financial documentation
• Other duties as assigned to support District operations

Required Qualifications

• High school diploma or GED
• 2 or more years of administrative and bookkeeping or accounting support experience
• Working experience in QuickBooks (Online and/or Desktop), including data entry, invoicing, bill pay, and reconciliations
• Strong computer skills (Microsoft Office)
• Strong attention to detail, organization, and follow-through
• Ability to handle confidential information with professionalism

Preferred Qualifications

• Associate degree in accounting, business, or a related field
• Experience in local government, special district, public safety, or non-profit finance
• Experience supporting payroll, audits, and or grant tracking

Schedule and Work Environment

• Full time, typically Monday through Friday
• Monthly Board meeting
• Occasional evening meetings may be required
• Ability to work from home until our headquarters is constructed, then work is primarily in-office

Pay and Benefits
Pay: $21.00 (hourly) 
Benefits: health insurance, LAGERS retirement, paid time off, paid holidays, training, etc.

How to Apply
Applications will be accepted until the position is filled. Applicants should complete the district application and submit resume and/or any supporting documentation. All application packets should be submitted to the Executive Director by email. Contact information is below.

Submit your resume and a short cover letter to: jhawkins@stonecoambulancemo.gov

Additional contact information
Jeff Hawkins,
Executive Director
jhawkins@stonecoambulancemo.gov 
(417) 528-9803
 

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